Administrative quick reference
Payroll & timesheets
Timesheet deadline
Timesheets must be submitted via Google Form by Saturday at 5:00 PM each week. Late submissions require approval from Diane and may delay your paycheck.
Pay period
Pay periods run Monday through Sunday. Timesheets cover the previous Monday–Saturday. Payment is issued the following week. Contact Diane with any payroll questions.
Session rate calculation
Your compensation is calculated as follows:
| Service type | Clinical pay | Admin time |
|---|---|---|
| Regular session (90834/90837) | $40 | 0.5 hr |
| Intake (90791) | $40 | 1.5 hr |
| Group session | $40–$60 | 1 hr flat |
| Consultation | $20 | 0.5 hr |
| Staff meeting | — | 0.5 hr auto |
| PTO / holiday | $25/hr | — |
| Supervision | Unpaid | — |
Cancelled sessions within 24 hrs: admin time only, no clinical pay (unless cancel fee collected — Diane adjusts manually).
Payroll questions
Contact Diane at diane@houstonheightstherapy.com for any payroll or compensation questions.
Workplace safety
Exits and emergency
Familiarize yourself with the building exits. Fire extinguishers and first aid kit locations were covered in your Day One office tour. In an emergency, evacuate clients calmly and call 911.
Key codes and access
Office access codes were provided on Day One. Do not share codes with anyone outside the practice. If you suspect a code has been compromised, notify Joe immediately.
Office space & property
Cleaning and upkeep
Keep your office space clean and presentable between clients. Common areas (break room, waiting area) are shared — leave them as you found them.
Food and scents
Be mindful of strong food smells and scented products given the clinical environment. Clients with sensory sensitivities may be affected.
Company property
Practice equipment (iPads, office supplies, etc.) is for professional use only. Report any damage or loss to Michael promptly.
Questions
For scheduling, admin, or intake questions: Michael.
For payroll, compensation, or billing questions: Diane at diane@houstonheightstherapy.com.
For clinical questions: Joe at joe@houstonheightstherapy.com.