Employee benefits

Attendance

Scheduled hours

Your scheduled clinical hours are established at the time of hire and reflected in your Sessions Health calendar. You are expected to maintain your scheduled availability and notify Michael as early as possible if you need to cancel sessions.

Cancellations

If you need to cancel a scheduled session, contact Michael so clients can be notified promptly. Repeated pattern cancellations must be discussed with Joe. Last-minute cancellations (less than 24 hours) should be minimized — client care continuity is a clinical and ethical obligation.

Tardiness

Arriving late to sessions impacts client care and billing. Consistent tardiness will be addressed in supervision.

PTO

PTO rate

PTO is compensated at $25 per hour for scheduled clinical hours not worked. PTO does not accrue — it is available as needed and approved.

Requesting PTO

Submit PTO requests to Joe with as much advance notice as possible. PTO is reflected in your timesheet submission for the relevant pay period. Michael should be notified to manage client rescheduling.

Holidays

Observed holidays

The practice observes major federal holidays. Scheduled sessions on observed holidays are cancelled and compensated at the PTO rate ($25/hr) for your regularly scheduled hours. Joe will communicate holiday schedules in advance.

Non-observed days

Sessions scheduled on non-observed days proceed as normal. If you choose not to work on a non-observed day, submit PTO.

Payroll

Pay structure

Compensation is based on sessions completed plus administrative time. See the Administrative Quick Reference for the full rate table.

Timesheet submission

Timesheets must be submitted via Google Form by Saturday at 5:00 PM each week. Diane reviews and approves. Payment is issued the following week.

Questions

Contact Diane at diane@houstonheightstherapy.com for any payroll questions.

Benefits package

Client contact policy

Between-session communication

Administrative communication from clients (scheduling, billing) should be directed to Michael. Clinical between-session messages should be acknowledged and addressed at the next scheduled session.

After-hours contact

You are not expected to be available to clients after business hours. Your Sessions Health and practice email are business-hours tools. Clients in crisis should be directed to 988, 911, or their nearest emergency room — not to you directly.

Personal contact information

Do not share your personal phone number, personal email, or personal social media with clients. All client communication occurs through practice channels only.